Category: Division D

Officer Roles: Help Your Club Grow & Succeed!

Posted on | by Stephanie Roy

You signed up for Toastmasters to work on your leadership skills. Now, it’s time to lead.

Your club needs YOU to succeed.

And it doesn’t take more than an hour or two a month.

The first week of May is officer election time. We are all contributing members to our clubs. It is ALL our responsibilities to help the club succeed.

If it’s your turn to step up for your club, here are some things to think about:

Which Officer Role should you volunteer for?

If you’re at almost every meeting. If you enjoy encouraging others and leading a team to success. If you DON’T like a lot of admin type work, you will enjoy the President role.

If you have attention to detail and like numbers and data, you will enjoy the Treasurer role.

If you like taking notes and tracking action steps to keep your team on track to success, you will enjoy the Secretary role.

If you like guiding people towards growth and encouraging them to challenge themselves. If you like ensuring that those acts are rewarded and recognized, you will enjoy the Vice President of Education role.

If you like sharing socially and spreading the word about Toastmasters and your club, you will enjoy the Vice President of Public Relations role.

If you like nurturing relationships and welcoming new members, you will enjoy the Vice President of Membership role.

If you like creating a positive, focused, welcoming environment, you will enjoy the Sergeant-At-Arms role.

Time Commitments for each Officer Roles

President: commit to showing up to as many meetings as possible to lead

VP of Education: connect briefly with members at meetings or outside of the meetings about their Pathways progress. Update Basecamp and TI as needed.

VP of Membership: Check-in with members when their attendance is lagging and communicate with inquiries and guests

VP of Public Relations: find opportunities to promote the club in your area and online

Treasurer: main duties happen twice a year in renewal periods

Secretary: attend as many meetings as possible to take appropriate notes. Update TI as needed.

Sergeant-At-Arms:  commit to showing up to as many meetings as possible to ensure the room (virtual or in-person) is set up

Key tasks for success:

President (Role Overview):

  • Provide positive leadership to all officers and members
  • Build a cohesive team and ensure all tasks are completed
  • Oversee and facilitate club meetings
  • Lead by example and treat all members fairly and equally

VP of Education (Role Overview):

  • Set club agenda and assign meeting roles
  • Manage member progress in Pathways and act as the primary Base Camp Manager
  • Encourage member engagement in the Pathways learning experience
  • Plan speech contests (with help from your officer team)

VP of Membership (Role Overview):

  • Initiate contact with guests and help them feel welcome
  • Provide hospitality and membership information for guests
  • Reply to all communications from prospective members in a timely manner
  • Manage the process of converting guests to members

VP of Public Relations (Role Overview):

  • Promote the club to eligible guests and notify the media regarding the club’s existence and benefits
  • Develop and maintain club social media pages and website
  • Create club publicity campaigns
  • Ensure the Club Contact and Meeting Information is up to date in Club Central

Treasurer (Role Overview):

  • Record and maintain accurate and up-to-date financial club records
  • Manage club bank account, make deposits, and write checks as approved
  • Collect and submit membership and renewal dues
  • Create a budget and lead an annual audit

Secretary (Role Overview):

  • Take minutes at club and executive committee meetings
  • Organize and maintain club records and files
  • Update and distribute membership rosters
  • Update the club and officer list at Toastmasters International

Sergeant-At-Arms (Role Overview):

  • Store club equipment and materials
  • Manage meeting facilities (virtual and/or in-person)
  • Provide hospitality and membership information for guests
  • Distribute club materials

Important final note: YOU ARE NOT ALONE! There is a team of District Leaders that have your back. Find out who your Area and Division Directors are. Attend Officer Training in the spring and fall and ASK QUESTIONS! We are here to help you and your club succeed AND have fun doing it 🙂

Essential Resources from Toastmasters International:

Region 9 Presents: 3 Secrets of Leadership Success

Posted on | by Andrew Watt, DTM

District 53 Toastmasters is part of Region 9, a collection of Toastmasters Districts in the northeast US, Quebec, Ontario, and maritime Canada. Join Region 9’s Advisor Patricia O’Reilly for a great day of leadership training, inspirational messages and powerful exercises to help you become a better leader.

Saturday 13 May 2023

9:30am-12:30 pm ET / 2:30 pm – 5:30 pm GMT +1

Hear Great Ideas!

Past International President Ted Corcoran presents Skills of Servant Leadership — Learn how high levels of emotional intelligence and servant leadership go hand in hand. Learn how to get our team members on our bus, and going to the same destination.

Past International President Jim Kokocki presents Situational Leadership — Learn how to enable leaders to assess team member readiness and support them appropriately for their specific needs. Learn how to respond to a member’s “task maturity” to enable them to perform better.

Past International Director Monique Levesque-Pharoah presents Manage Conflict Before It Manages You — Learn how to facilitate honest and respectful discussion to resolve conflict and improve working relationships using the Interaction Model tool. Learn how to become more aware of the background biography and context of others on your team or overseeing your leadership.

Join Amazing Leaders!

Poster for the Region 9 Toastmasters "Final Three Secrets; for leadership success"

Region 9 Advisor Patricia O’Reilly invites you to join her for an amazing afternoon of leadership training with prominent Toastmasters from around the world.  Join her and

  •  Past International President Ted Corcoran
  • Past International President Jim Kocoki
  • Past International Director Monique Levesque-Pharaoh

with presentations on the Skills of Servant Leadership, the values of Situational Leadership, and the importance of Managing Conflict Before It Manages You!

Presentations will run from 9:30 am to 12:30 pm ET / 2:30 pm to 5:30 pm GMT + 1 on Saturday, May 13, 2023.

Register to join these amazing online sessions! 

C&L Award 2023: Patricia Nicolari

Posted on | by Andrew Watt, DTM

The 2023 District 53 Communication and Leadership (C&L) committee is pleased to announce that Patricia Nicolari has been chosen as the recipient for this year’s District 53 Communication and Leadership award which will be to be presented at the C&L Luncheon during our annual District Conference on May 6, 2023 in Springfield, Massachusetts.

Toastmasters District 53 Communications and Leadership Award recipient for 2023, Patricia Nicolari (she/her pronouns), founder and Executive Director of PROUD Academy, Inc., in a black & white checked blazer over a dark blue or black blouse, with a gold pendant on a chain at her throat.
Patricia Nicolari, 2023 Communications & Leadership Award recipient

Patricia Nicolari (she/her) is the Founder/Executive Director of PROUD Academy, Inc. PROUD Academy has been Patty’s vision for LGBTQ+ youth and their allies after working with youth in education and nonprofits throughout her 40-year career. Patty has four degrees from Southern Connecticut State University – a BS in Physical Education, an MS in Community Health, a Sixth Year in Educational Foundations, and another Sixth Year in Administration/Supervision, and presently holds an 092 certificate in Educational Leadership. 

Patty has always been actively/progressively involved in her community and that passion escalated after coming out publicly as a teacher in 1997, alongside the brave move of Ellen DeGeneres. She was featured in the New Haven Register article, “Ellen is Out and so is Ms. Nic.” Patty even received a call from Good Morning America’s Robin Roberts, then a host of 20/20, for consideration to be featured on the TV show as an “out” teacher.  The freedom to be authentic became the catalyst for Patty to create change in the educational environment for LGBTQ+ students, teachers, and staff. The most powerful part of coming out as a teacher was the outpouring of students who now felt safe enough to disclose their own sexual orientation/gender identity (SOGI) or that of a relative. 

As a result of coming out, Patty started her high school’s first Genders and Sexualities Alliances and organized the first Day of Silence. She joined the Gay, Lesbian and Straight Education Network Board of Directors, became a Stonewall Speaker, facilitated support groups for youth and closeted teachers at the New Haven Pride Center, presented workshops across the country in Boston, Chicago, Los Angeles, Washington, and CT, on the topic of “How to Create a Safe School for all Students Regardless of SOGI”. Additionally, Patty presented a workshop for actor Hill Harper’s nonprofit, “Manifest Your Destiny”, for 8th graders in LA on the topic, “Academic Success Strategies”.

Patty was interviewed by Faith Middleton on NPR, was a recipient of a Dorothy Award for her LGBTQ+ community involvement, and had her story published with other LGBTQ educators in Kevin Jennings’ book, “One Teacher in 10.”

Patty’s experience as an educator ranges from working with marginalized youth as a teacher in an Alternative to Incarceration program in Bridgeport, an administrator of an alternative school for grades 7-12, to higher education as an adjunct professor at Western Connecticut State University. In 2004, Patty was named Teacher of the Year in Ansonia.

Patty’s nonprofit work includes being the director of a mentoring program for youth involved with juvenile probation and State of Connecticut Department of Children and Families foster care. Patty was also a foster parent. She has volunteered on the Governor’s Prevention Partnership LGBTQ+ Advisory Board and presently serves on the New Haven/Hamden Juvenile Review Board.

Patty’s lived experience, “in and out” of the LGBTQ+ family, coupled with her careers in education and nonprofits, have led her to this moment in time. 

Join us at the Toastmasters District 53 2023 Conference on May 6, 2023, at the Sheraton Springfield Monarch Place in Springfield, MA and hear Patty’s lunchtime remarks.

REGISTER HERE

Results of Area Contests 2023

Posted on | by Andrew Watt, DTM

District 53 and the webmaster have received the following results from Area-level contests in the International Speech and Tall Tales Speech contests:

Area Level Results: International

Division ADivision BDivision CDivision DDivision E
Area 11
Greg Hirshorn		Area 21
Chad Betz		Area 31
Donna Plein		Area 41
Philip Pape		Area 51
Craig Moore
Area 12
Jeff Bradbury		Area 22
Heather Skaanning		Area 32
No Contestant		Area 42
Rose Day		Area 52
Nancy Baum Delain
Area 13
Oscar Romero		Area 23
Ann Canfield		Area 33
Chris Chessaro		Area 43
John Michaliszyn		Area 53
Linda Salzer
Area 14
No contestant		Area 24
Megan Scribner		Area 34
William Caro		Area 44
No contestant		Area 54
David Kolman
Area 15
Angel Mary		Area 25
Michael Whitehouse		Area 35
No Contestant		– N/AArea 55
Terry Goodemote

Area Level Results: Tall Tales

Division ADivision BDivision CDivision DDivision E
Area 11
Poona Hassija		Area 21
Tom Farrelly		Area 31
Zita Bodonyi		Area 41
Yvette Fredericks		Area 51
Roderick Rattlecat Kerrigan
Area 12
Cheryn Morgenstern		Area 22
No Contestant		Area 32
Saicharan Sirangi		Area 42
Chelsea Rule		Area 52
Linda Gingold Seaman
Area 13
Chris Connor		Area 23
Christine Austin		Area 33
Kevin Haven		Area 43
Michelle DeDominicis		Area 53
LeLe Luan
Area 14
Christina LaPerie		Area 24
Jack Cunningham		Area 34
Divanny Pena		Area 44
Denise F. Mock		Area 54
Jim Brooks
Area 15
No Contestant		Area 25
Larry Zaccaro		Area 36
Joseph Carfago		– N/A Area 55
No Contestant

Much Ado About Dues

Posted on | by Stephanie Roy
A name bag graphic that has the Toastmasters International logo and has the text "Membership Renewals Are Due"

It’s that time again, Toastmasters!

Spring dues are coming up fast and we all know how critical this renewal period is.

If your club has its eyes set on DCP awards, this spring cycle is your key success.

Here are some quick tips to help your club achieve its membership goals this Toastmasters year:

#1 Track Attendance

Don’t wait until April to start chasing your members! Anytime someone misses more than two meetings in a row without communication, check in. Use their preferred method of communication to follow up and give a friendly “how’s it going? we miss you!”

#2 Plan Ahead

Start NOW. Have your executive committee / officer team review your clubs roster. Who is likely to renew? Who is at risk of dropping out? Talk with club members before things get down to the wire and spend a little extra time with the at-risk members. Better yet, do a mini-Moments-of-Truth-type check in with each individual, build rapport, and start gathering information and ideas to improve the club and keep your members excited to continue.

Phone with a speech bubble over it that shows phone, email, and text symbols

#3 Use All Communication Channels

Don’t rely on email alone to remind the club about dues. Give a ring on the phone, send a friendly text, and make announcements at club meetings. You can start with group emails/texts, but plan to follow up with individuals sooner rather than later.

#4 Involve All Officers

The Treasurer takes the lead on dues, but they shouldn’t have to go it alone. All officers can split the task of contacting members individually. Your club VPM should be in charge of keeping attendance and following up with MIA members and your President should be talking up the club and making announcements about dues in meetings.

#5 Get Members Excited!

A Toastmaster receiving an award at a Toastmaster's meeting

This is the time of year to pull out all the stops to excite members and remind them of the value of their accomplishments. Strategically place beneficial, educational, and fun events right before renewals. Some examples could include:

  • Social events
  • Special guest speakers
  • Open Houses
  • Themed meetings
  • Awards presentations (take is serious and celebrate club achievements, or make it fun and create your own Dundie awards!)

Remember, the District is here to help you and your club succeed. Do not hesitate to reach out to your Area Director or other District leaders with any questions or concerns you may have!

Seminar on Community Forums

Posted on | by Andrew Watt, DTM

The Division E Public Relations Team is excited to announce that we are hosting a seminar on  how to use AmericanTowns.com and NextDoor.com to publicize your Toastmasters Club and help gain new members. Lisa Morahan, of the Saratoga Turf Talkers Toastmasters Club will demonstrate how to use AmericanTowns.com to share press releases with local media outlets (such as the Times Union, Saratogian, etc) and how to get the word out about your club on NextDoor.com!  Expected duration of the seminar is approximately 45 minutes.  Zoom meeting information is below.

Zoom Meeting Link
https://us02web.zoom.us/j/82421023155?pwd=WWNOREFBR1IxRnhYQk9La0RENFplUT09

Meeting ID: 824 2102 3155
Passcode: 787497

District Conference Schedule announced

Posted on | by Andrew Watt, DTM

The District Conference “Springboard into Action” has announced the line-up of presenters and workshop sessions for the District 53 Annual Conference on May 6, 2023. The full line-up and schedule can be viewed here.

To register for the Conference, use this link.

October 2022 DC Business Meeting Results

Posted on | by Andrew Watt, DTM
D53-DC-2022-10-27-Meeting-ResultsDownload

These are “at a glance” business meeting minutes. The draft of the formal minutes will be presented as part of the meeting package for the May 2023 District 53 Business Meeting, and if approved will become formal minutes.