Last Word Toastmasters: An invitation

Greetings Divisions D & E Toastmasters,

Are YOU a Toastmaster looking for more opportunities to speak?

Hello from the Last Word club! We are the only Toastmasters club in the Berkshires in western Massachusetts. We are doing hybrid meetings, both in-person and virtual. 

  • Would you like to be our guest speaker and wow the crowd?
  • Maybe think of having a dual membership with us?
  • Come visit and see what you think.
  • Last Word is friendly and fun!

We meet at our president’s workspace in Pittsfield, Hi-Tech Mold & Tool. It has a nice meeting room, with a big TV screen for the Zoom calls.

Our next meeting is June 20th. We meet on the first and third Tuesdays of the month, 6:30 to 8pm. We are taking July 4th off and returning July 18th.

Drop us a line for more info, address and link at ToastmastersLastword@gmail.com

And check out our website, https://lastword.toastmastersclubs.org

With our best,
— David C, VPPR
— Eric, PRES and TRE

From the CGD: 12 June 2023

12 June 2023

Greetings fellow Toastmasters!

Bettyann Peck, DTM, Club Growth Director

Club Officers’ List Submission Deadline is June 30, 2023!

It’s that time of year again…Club Officer Lists need to be updated by June 30, 2023! If any clubs miss the deadline, they will not be able to access CLUB CENTRAL on the TI website, and cannot carry out any club business, like processing new member applications OR submit any education awards. Additionally, no new officers will receive notices of any required District training.

If any clubs are currently suspended – they still need to update their club officer list. Because Suspended clubs do not have access to Club central, any current officer needs to email the club officer list to this address (and using this form). . By acting well in advance of the June 30th deadline, clubs will also avoid any possible disruptions on the TI website that could occur around the end of the month, and it also earns the club one requirement of DCP for the next term!

Thank you for your involvement with building new clubs, which I sincerely appreciate. Our district has chartered more new clubs this year than the last several years combined because of the work you have done. But many clubs have struggled. Many clubs weren’t aware that the most fundamental aspect of good club health starts with a new Club Officer list being updated through Club Central on the Toastmasters website before the June 30th deadline. 

I wish you all continued success and thank you again for your contributions this past year. If anyone needs assistance with this, please contact your Area Director or call me anytime at (203) 854-5498.

Yours in Toastmasters Service,
Bettyann Peck, DTM
Club Growth Director, 2022-23

New Podcast: The Voice is Yours!

District 53 is pleased to announce that the first eight episodes of a new District Podcast, THE VOICE IS YOURS with host Sarita Patel, are now available on the District website.

You can find the episodes listed on the new Podcast tab, under the top level menu About — or at this fine and well-crafted link.

Sarita is a member of Speakeasy Toastmasters in Hadley, Massachusetts; a former member of Mohawk Trail Toastmasters, and a past Area Director. She also plays an important role in the community of Massachusetts dentistry, where she’s helped revive a professional association of women dentists through the skills she learned in Toastmasters.

There are eight episodes in the first season, and two more are coming soon!

Summer 2023 Club Officer Training Announced!

Program Quality Director Bettyann Peck, DTM invites you to Summer Club Officer Training (COT)!

All District 53 COT events are online!

Please see more information and register at  https://www.surveymonkey.com/r/D53COT-Registration

This year we have adjusted the training to be more flexible. There will be 3 classes that each officer must take.  The first is on your specific club officer role, the second is on Club Success Planning and the third is an elective that you can choose from available options on the day you attend.
To provide you with as much scheduling flexibility as possible, some sessions offer all classes and other sessions only have one of the three required classes.  You can take all three classes on the same day or on different days to satisfy the 3-class requirement.

DateClass 1: Officer RolesClass 2: Success PlanningClass 3: Electives
06/12/2312:00 pm
06/14/233:00 pm 4:00 pm 5:00 pm
06/15/236:00 pm7:00 pm8:00 pm
06/17/239:00 am10:00 am11:00 am
06/20/2312:00 pm
06/21/236:00 pm7:00 pm8:00 pm
06/28/236:00 pm7:00 pm8:00 pm
06/29/2312:00 pm
07/13/2312:00 pm
07/15/239:00 am10:00 am11:00 am
07/17/236:00 pm 7:00 pm8:00 pm
07/19/2312:00 pm
07/22/239:00 am10:00 am11:00 am
07/24/2312:00 pm

Register at https://www.surveymonkey.com/r/D53COT-Registration

Goal 9 of the Distinguished Club Program is to get 4 or more officers trained each 6 months. But we are asking that each club set a goal to get all officers trained. Research has shown that clubs with all officers trained are much more successful. 

From the DD – 1 June 2023

1 June 2023

Greetings Toastmasters of District 53,

John J. Hogan, District Director

District 53 Toastmasters,

Here is an opportunity for you to meet with incoming District Director Patti Walter and outgoing District Director John Hogan.

This is the final “Coffee Hour With the District Director” for the program year.

In this informal and unstructured Zoom event, Patti and I are available to answer your questions. The only agenda is your interest and concerns.

Please join us for this Zoom call on Saturday, June 10, from 8:30-9:30 am.

Thank you!

Yours in Toastmasters service,
John J. Hogan, DTM
District Director 2022-2023

Train the Trainers Events

District Program Quality Director Patti Walter, DTM, is pleased to announce trainings for interested persons who would like to help facilitate the Club Officer Training sessions during the June to August 2023 training season — Train the Trainers!

The Train the Trainers sessions, for people willing to be facilitators for the Club Officer Trainings in June, July and August 2023, will take place on:

  • May 25, 2023 at 6:30 pm (Zoom link below)
  • May 30, 2023 at 6:30 pm (Zoom link below)

Facilitators…

  • give keynote addressess
  • lead conversations on officer roles in the club
  • facilitate sharing between people new to roles and old hands
  • guide and direct new club officers in their duties
  • help draw wisdom and experience from those who’ve done this role before

The skills you learn as a facilitator include…

  • Giving a presentation from an outline and script you did not create;
  • learning to make a canned presentation your own
  • managing time in an hour-long presentation
  • managing an audience which isn’t just your club’s members

As a facilitator, or a facilitator-in-training, you also…

  • make contacts beyond your own club
  • learn to hear from a diversity of voices
  • learn to summarize and synthesize a range of opinions quickly
  • learn your own role in the club from other Toastmasters in different situations

Join an upcoming Train the Trainer session, and contribute to your club, Area, Division and District’s success!

Topic: Train the Trainer
Time: This is a recurring meeting Meet anytime

Join Zoom Meeting

Results of the District 53 Contests 2023

District Program Quality Director Patti Walter is pleased to publish the results of the District 53 Contests for the 2022-2023 program year, held on May 6, 2023.

International

The International Speech Contest was held at 7:45 pm on 6 May 2023 at the Springfield Sheraton Monarch Place hotel during the District 53 Annual conference. Chad Babcock served as Contest Toastmaster and Mark Wing served as Chief Judge.

The placed winners were:

  • 1. Michael Whitehouse
  • 2. Donna Plen
  • 3. Craig Moore

Tall Tales Contest

The Tall Tales Contest was held at 10:45 am on 6 May 2023 at the Springfield Sheraton Monarch Place hotel during the District 53 Annual Conference. Rick May served as Contest Toastmaster and Mark Wing served as Chief Judge.

The placed winners were:

  • 1. Christine Austin
  • 2. Poonam Hassija
  • 3. Kevin Haven

Our thanks go out to all the contestants, timers, ballot counters, chief judges, voting judges, tie breaking judges, contest chairs, and contest Toastmasters, as well as to the audiences, at club, Area, Division and District levels, who made our hybrid program so successful this year.

Officer Roles: Help Your Club Grow & Succeed!

You signed up for Toastmasters to work on your leadership skills. Now, it’s time to lead.

Your club needs YOU to succeed.

And it doesn’t take more than an hour or two a month.

The first week of May is officer election time. We are all contributing members to our clubs. It is ALL our responsibilities to help the club succeed.

If it’s your turn to step up for your club, here are some things to think about:


Which Officer Role should you volunteer for?

If you’re at almost every meeting. If you enjoy encouraging others and leading a team to success. If you DON’T like a lot of admin type work, you will enjoy the President role.

If you have attention to detail and like numbers and data, you will enjoy the Treasurer role.

If you like taking notes and tracking action steps to keep your team on track to success, you will enjoy the Secretary role.

If you like guiding people towards growth and encouraging them to challenge themselves. If you like ensuring that those acts are rewarded and recognized, you will enjoy the Vice President of Education role.

If you like sharing socially and spreading the word about Toastmasters and your club, you will enjoy the Vice President of Public Relations role.

If you like nurturing relationships and welcoming new members, you will enjoy the Vice President of Membership role.

If you like creating a positive, focused, welcoming environment, you will enjoy the Sergeant-At-Arms role.


Time Commitments for each Officer Roles

President: commit to showing up to as many meetings as possible to lead

VP of Education: connect briefly with members at meetings or outside of the meetings about their Pathways progress. Update Basecamp and TI as needed.

VP of Membership: Check-in with members when their attendance is lagging and communicate with inquiries and guests

VP of Public Relations: find opportunities to promote the club in your area and online

Treasurer: main duties happen twice a year in renewal periods

Secretary: attend as many meetings as possible to take appropriate notes. Update TI as needed.

Sergeant-At-Arms:  commit to showing up to as many meetings as possible to ensure the room (virtual or in-person) is set up


Key tasks for success:

President (Role Overview):

  • Provide positive leadership to all officers and members
  • Build a cohesive team and ensure all tasks are completed
  • Oversee and facilitate club meetings
  • Lead by example and treat all members fairly and equally

VP of Education (Role Overview):

  • Set club agenda and assign meeting roles
  • Manage member progress in Pathways and act as the primary Base Camp Manager
  • Encourage member engagement in the Pathways learning experience
  • Plan speech contests (with help from your officer team)

VP of Membership (Role Overview):

  • Initiate contact with guests and help them feel welcome
  • Provide hospitality and membership information for guests
  • Reply to all communications from prospective members in a timely manner
  • Manage the process of converting guests to members

VP of Public Relations (Role Overview):

  • Promote the club to eligible guests and notify the media regarding the club’s existence and benefits
  • Develop and maintain club social media pages and website
  • Create club publicity campaigns
  • Ensure the Club Contact and Meeting Information is up to date in Club Central

Treasurer (Role Overview):

  • Record and maintain accurate and up-to-date financial club records
  • Manage club bank account, make deposits, and write checks as approved
  • Collect and submit membership and renewal dues
  • Create a budget and lead an annual audit

Secretary (Role Overview):

  • Take minutes at club and executive committee meetings
  • Organize and maintain club records and files
  • Update and distribute membership rosters
  • Update the club and officer list at Toastmasters International

Sergeant-At-Arms (Role Overview):

  • Store club equipment and materials
  • Manage meeting facilities (virtual and/or in-person)
  • Provide hospitality and membership information for guests
  • Distribute club materials

Important final note: YOU ARE NOT ALONE! There is a team of District Leaders that have your back. Find out who your Area and Division Directors are. Attend Officer Training in the spring and fall and ASK QUESTIONS! We are here to help you and your club succeed AND have fun doing it 🙂


Essential Resources from Toastmasters International: