District Officer Training Dates

July 2, 2022

Just like Club Officers, your District Officers (senior team, Division Directors and Area Directors) go to training as well! The following is the calendar and brief descriptions of each training that the District Officers are expected to participate in over the next several weeks.

You can join these Zoom meetings at this link: https://us02web.zoom.us/j/86899388575?pwd=U9q3YxXSLszSdWOjOmbrPMo1Y3uMM6.1

Program TitleMain DateAlternate DateAudience
Area Director ExpectationsSat, 7/23/2022
9:00 – 10:30 am

Mon 9/19/2022
8:00-9:00 pm

Wed. 9/21/2022
noon-1:00 pm
Tue 7/19/2022
6:00 – 7:30 pm
DivD/AD
Effective Area Council MeetingsSat 7/23/2022
10:30-11:30 am

Mon. 9/19/2022
noon-1:00 pm

Thur.. 9/29/2022
noon-1:00 pm
Tue 7/19/202
6:00 – 7:30 pm
AD
Effective Division Council MeetingsSat 7/23/2022
10:30 am – 11:30 am

Mon. 9/19/2022
noon-1:00 pm

Thur.. 9/29/2022
noon-1:00 pm
Tue 7/19/2022
7:30 pm – 8:30 pm
DivD
Successful TeamsSat 7/23/2022
11:30 am – 12:30 pm

Mon 9/26/2022
8:00-9:00 pm

Tues. 9/27/2022
noon-1:00 pm
Tue 7/19/2022
8:30 pm – 9:30 pm
AD/DivD
Successful Club VisitsThur 8/25/2022
6:00 pm – 7:30 pm
Sun 8/27/2022
9:00 am – 10:30 am
AD
(rec’d for DivD)
Coaching Clubs to Enhanced QualitySat 9/10/2022
9:00 am – 10:30 am
Tues 9/20/2022
6:00 pm – 7:30 pm
DivD/AD
Establish and Support New ClubsSat 9/10/2022
10:30 am to 12:00 pm
Tues 9/20/202
7:30 pm – 9:00 pm
DivD/AD
Organizing Speech Contests Sat 10/1/2022
9:00 am – 10:15 am
Thur 10/6/2022
6:30 pm – 7:45 pm
DivD/AD
Thrive in the District Recognition ProgramSat 10/1/2022
10:15 am – 11:30 am
Thur 10/6/2022
7:45 pm – 9:00 pm
DivD/AD

What’s in these educational sessions?

Area Director Expectations: The role of Area Director is that of visitor, coach and guide to the officers of four to six clubs in a geographical area. For some Area Directors in District 53, this can be five clubs in the same city. For others, it can be widely spread clubs more than two hours apart. In this session, you’ll learn what’s expected of Area Directors in District 53, and how to create a successful experience for yourself and for the officers of the clubs in your care.

Effective Area Council Meetings: The Area Director has a team of people to help them coordinate the work of clubs when they work together — the President and the three Vice Presidents of each club are voting members of the Area Council, which decides local matters of importance to those clubs. How can you get them working together where it matters?

Effective Division Council Meetings: The Division Director is a “coach of coaches,” lending support and guidance to the Area Directors that make up their division. How can you lead effective meetings for this group, and how can you work together to bring clubs to success, together?

Building Successful Teams: If an Area Director or Division Director did everything they were supposed to by themselves… they’d be exhausted. An Area or Division Director needs a team, and as a Toastmaster you have to know how to build a successful team to achieve your objectives.

Successful Club Visits: Twice a year, a District officer is required to visit a club and to report on its conformity with the Toastmasters brand, its successes, and its opportunities for growth. This officer is usually the club’s Area Director, who files a written report on the Toastmasters.org website (under District Central) by the end of November and the end of May. We’ll talk about how to conduct yourself during this visit, and what kinds of things you should be alert to, and report on, to your District’s other officers.

Coaching Clubs to Enhanced Quality: Many clubs don’t just want to be clubs; they want to be distinguished clubs, or select distinguished clubs, or even president’s distinguished clubs. We’ll talk in this session about the strategies for achieving that goal.

Establishing and Supporting New Clubs: The District Mission is “We build new clubs and support all clubs in achieving excellence.” Creating — chartering — new clubs is the first part of our mission. We’ll learn how that goal is accomplished in this session, and what each officer can do to support this mission-critical goal.

Organizing Speech Contests: In order to be a champion, a speaker in the International Contest or one of the other Toastmasters contest cycles (Humorous, Table Topics, Tall Tales, and Evaluation) has to advance from a club contest to an Area Contest, a Division Contest, and a District Contest. In this session, we’ll learn how to create a fun and exciting Speech Contest experience for contestants and functionaries alike.

Thriving in the District Recognition Program: Just as clubs have the metrics of the Distinguished Club Program (DCP), District officers have their own metrics for success to be designated as a Distinguished, Select Distinguished, President’s Distinguished, or Smedley Distinguished Area, Division or District. We’ll talk about what those metrics are, why we’re aiming for them, and what we can do on a personal level to help the District achieve these goals locally and regionally, for our own success and the success of others.

•••

If you’d like to be an Area Director, contact the District Director or your Division Director. If you’d like to attend one of these sessions as an observer and for your own learning, you’ll need permission from a member of the senior team (District Director, Program Quality Director, or Club Growth Director).

Delays on Toastmasters Website

World Headquarters advises us that the www.toastmasters.org website will be down for the following periods of time, due to extended testing:

  • May 5 – May 17: You will not be able to submit education awards through Club Central. You can submit awards by submitting to the email address educationprogram@toastmasters.org up to May 17. No awards can be submitted for any reason between May 18 and May 22. World Headquarters believes that processing should resume on May 23.
  • May 5 – May 22: The Toastmasters Online Store is unavailable and product orders cannot be accepted; this includes DTM awards and print paths. Path purchases will not be available either, nor can membership applications be processed. Membership application processing resumes on May 23.
  • May 18-May 22: All services that require login to the website will be unavailable: this includes District Central, Club Central, your Profile, your Base Camp, and the Speechcraft Gateway. Please download any resources you need before May 18.
  • May 21-May 22: The enter Toastmasters.org website will be down, with a maintenance page indicating a temporary closure for anyone who visits the website.

Club Advisory

During the period from May 18 to May 23, each club’s Addendum of Standard Club Options — the part of your club’s constitution that includes your dues structure, inactive member fees, meeting times and places, and additional officers beyond the traditional seven — will undergo an update. On May 23, this form will then be blank, with new options. Accordingly:

  • Please gather the data for your club before May 18. Any club officer can do this.
  • After May 23, re-input the data, or
  • hold a business meeting of your club to renew this information.

TI Website login access is unavailable May 4 – May 8, 2022

Website login access is unavailable; any information/documents you wish to access that require logging in will not be accessible.

This includes District Central, Club Central, Base Camp, and the Speechcraft Gateway. Access will be restored on May 9. Here are some specific items to consider downloading/saving prior to temporarily losing access on May 4:

  • Reports in support of the District Council meeting and credential process—District Membership Report, District Club Officer Report, and District Council Report
  • Leads and prospective club contacts
  • Club Officer Training (COT) and Area Director Club Visit Reports (ADCVR)

TI Store Unavailable April 5 – May 8, 2022

Toastmasters Online Store is unavailable and product orders cannot be accepted; this includes DTM awards and print paths.

Please submit District supply orders prior to April 5, especially if the items are needed for an upcoming District Conference. Any orders submitted after this date will be held and processed beginning May 9, when normal order functionality resumes.