Notice of the Annual Business Meeting of Toastmaster District 53!
The official Call To Meeting for the District Council Business Meeting was emailed to all delegates on 03/27/23. If you are a delegate but didn’t get your copy, please contact RegMgr@D53TM.org.
The entire Meeting Info Kit can be viewed at https://tinyurl.com/D53DC-InfoKit2023-04-27.
About the District Council Annual Business Meeting
The District Council, consists of the District Director as presiding officer, plus the District Program Quality Director (PQD), the District Club Growth Director (CGD), the District Public Relations Manager (PRM), the District Finance Manager (DFM), and District Administrative Manager (DAM), plus the five Division Directors (DVDs) and the Area Directors (ADs) of District 53, plus the President (PRES) and Vice President of Education (VPE)of each club in good standing in the District.
The District Council holds two meetings a year: one before September 30 to finalize and approve the annual budget; and the Annual Business Meeting in April or May, to elect officers for the program year beginning on July 1. Quorum is one-third of the Club Presidents and Vice Presidents of Education. A majority of the votes cast is required to pass most motions.
In the event that any business is transacted at a District Council meeting when a quorum is not present, the action shall be deemed as valid as if a quorum were present if it is thereafter expressly approved. Approval can be granted by affirmative vote of a majority of the Member Clubs in the District on the basis of two (2) votes per club in writing, personally, by mail, fax, e-mail, electronic transmission, or by any other reasonable means.
Proxies for District Council meetings are not permitted. The Club President and/or Vice President Education of any member club may vote on behalf of the club as its representative. Either club officer may carry the club’s two (2) votes or each of these club officers may carry one (1) vote, as determined by the club membership. The representative from any Member Club in good standing is entitled to a maximum of two (2) votes. District Executive Committee members are entitled to one (1) vote and may cast up to two (2) additional votes as a Club President and/or Vice President Education.